The building manager will clean and maintain the check-out of tablecloths. McCombs School of Business For Welch Hall and NHB conference rooms please check the calendar for availability and then emailconferencerooms@cm.utexas.edu with your name, email address, event name, room number, date, and time. Texas Today: UT Events & Announcements Calendar Engineering Education and Research Center (EER) Please visit the Protect Texas Together website for the latest campus information on COVID-19. Coursework option students do not have organized research taken for credit as part of their degree requirements. Library group study rooms are NOT available for class meetings, review sessions or extended office hours. JGB, MEZ, PAR, RLP, WAG, WCH, WCP The most likely reason is that the room is not available. You'll be required to submit a form to use the space. Each reservation must be made on the hour or half-hour and be at least 1 hour (60 minutes) in duration. Does the William C. Powers, Jr. Student Activity Center provide linens or decorations? Seminar Room with tables, chairs, and chalkboards. The Office of the Dean of Students provides a variety of student support services along with opportunities for leadership experience, diverse student work environments, engaging programming and specialized resources. Those seeking to host a program/event in which chaperones are NOT present must formally register with the Youth Protection Program office and complete a number of requirements set by the YPP. Complete, get signatures, and submit the Request to sponsor off-campus individuals or groups (RG 750) as detailed on the form. GPC buildings and facilities transition to restricted access hours at 7:00pm on weekdays and at all times on weekends/holidays. Ceiling data projector and screens (Audio/Visual) withHDMI hookup are available inthe Glenn W. Maloney Student Assembly Room (G1.310), G1.104, G1.106, 3.406 and 4.212. Faculty, staff, graduate and undergraduate students in the Department of Aerospace Engineering and Engineering Mechanics are able to use a variety of rooms and spaces in the ASE building. Group Study Rooms and Presentation Practice Rooms are available for reservation only when hosting theLibraries. Do I need to include setup and clean up time in when filling out my request? Full summary of cosponsorship can be found at the Institutional Rules on Student Services and Activities. This means that the time of your event is outside the determined building hours. Specialty rooms are our larger and more unique spaces that are used for events, these include the Ballroom, the Auditorium and the Black Box Theater. Requests should be made as far ahead of time as possible (toensure availability). 2.122 Convocation Center. Catering at the William C. Powers, Jr. Student Activity Center is provided by40 Acres Catering as well as your preferredcaterers. 512-232-4400https://finearts.utexas.edu/cofa-resources#it, CBA, GSB, UTC The Texas Union offers traditional elegance, while the Willliam C. Powers, Jr. Student Activity Center offers modern grace; both are wonderful examples of how beauty and functionality come together in great architecture - something we are generally privileged to be surrounded by on this campus. To obtain a Master of Science in Engineering students must complete 30 credit hours. Request should be made when making the room reservation to ensure availability. The rooms are normally unlocked upon arrival. All conference rooms are searchable in the Global Address List (GAL) by building code and room number. Thank you! These spaces often have flexible seating options. No. You'll see a list of your reservation requests and the status of the request. This tool is designed to help student organizations and academic and administrative units find the indoor or outdoor space that will best meet their needs. There is electricity in front of the WCP. Permanent building occupants shall have five working days prior to the official Mazevoopening date to make any room reservation requests through Mazevo. The Energy and Earth Resources Graduate Program has been providing the opportunity for students to pursue interdisciplinary studies in areas of geosciences, engineering, management, finance, economics, law and policy since 1981. Departments and RSOsmustfurnish their own laptop. POB 6.442 Web Conference Room Faculty Lounge (POB 6.102) For theatrical performances that require multiple day stage practice and prop set-up, a 7-day reservation will be arranged. (This will download a zip file from the Crestron site). This can be done within an existing or new appointment by selecting Scheduling Assistant > Add Room(s). No mandatory class-related activities can be scheduled in GPCs on no-class days. College of Liberal Arts Reservation requests for Fall 2023 will be available starting at 10:00am on Tuesday, May 2, 2023 for Student Organizations and 10:00am Tuesday, May 9, 2023 for departments and registered staff/faculty organizations. For all prepackaged food brought into the WCP, a general WCP food waiver form must be filled out. Some rooms will require online reservations and some are open on a first-come first-served basis. Decorations are fine but with certain parameters. Students are not allowed to reserve any of the following rooms. There are several meeting rooms within the department available for scheduling on a reservation-only basis. Click on the name of your reservation you are trying to change. These rooms are maintained in part by those who use them. What does the First Available Booking Date Violation message mean? Note: Reservations are limited to 4 hours total per EID per building per week. Organized and/or amplified sound is not permitted during normal working hoursin any public areas on any level unless it is used for an event that has been approved by the Student Services Building Policy Committee. Reserve a room. Each standard meeting room is equipped with standard A/V-please refer to the Reservations Office for specifics. Experienced RecSports staff will lend their expertise . The majority of perceived scheduling conflicts are simple mistakes, not actual scheduling conflicts. Please note that all SSB meeting rooms are self-serve. UNIVERSITY OF TEXAS LIBRARIES; UTILITIES AND ENERGY MANAGEMENT; WALKER DEPARTMENT OF MECHANICAL; WIRELESS NETWORKING AND COMMUNICATI; Previous Next. Filming on the University of Texas at Austin campus is regulated and, https://finearts.utexas.edu/cofa-resources#it, Catalogs, Course Inventory, and Credentials (Official Publications), Request to sponsor off-campus individuals or groups, Room Viewers Canvas site (info & resources), RG Room Scheduling System training presentation, Request to sponsor off-campus individuals or groups (RG 750), http://www.utexas.edu/university-communications/resources/filming-at-ut, https://www.mccombs.utexas.edu/about/tech/media-services/mccombs-comple, https://liberalarts.utexas.edu/laits/services/classroom-support/index.p, https://cns.utexas.edu/information-technology/classroom-technology, https://pharmacy.utexas.edu/directory/learning-resource-center. Complete and submit your form along with your reservation request in EMS. Study rooms in the PCL Scholars Commons are forgraduate students only. Carry your reservation confirmation with you to your event. This ensures that the room will be available. You should be prompted to log in with your EID and password (and DUO). What kind of space are you looking for? For technical issues, contact CNS Classroom Technology by submitting a helpdesk ticket or call 512-232-9173. Authorized representatives of Registered Student Organizations and UT Austin department staff may reserve the rooms. mirrors, individual room sound system for fitness and dance classes, Retractable partition wall to room 2.104, individual room sound system, table tennis, Individual court speaker system; carpeted seating/viewing area behind courts, (SEA) Sarah M. and Charles E. Seay Building, Projector, TouchControl, Mac/Win, DocCam, DVD, VCR, Two data projectors, split-screen capabilities, two wireless microphones, A/V equipment, Two Computers, VCR, Doc Cam, two data projectors, with split-screen capabilities, A/V equipment, Two Computers, DVD, VCR, Doc Cam, Computer Lab, Projector, Doc Cam, DVD, VCR, Moveable Chairs, Moveable Chairs, Projector, Doc Cam, DVD, VCR, Moveable Chairs, Projector with split screen, Doc Cam, DVD, VCR, Screen, Conference room, classroom, or theater, Screen, conference room, classroom, or theater setup, Projector, screen, conference room, classroom, or theater setup, Projector, screen, moveable chairs, tables; banquet, classroom, or theater setup, Projector, screen, moveable chairs, tables, stage; banquet, classroom, or theater setup, Moveable Chairs, Projector, Conference Room, Moveable Chairs, Moveable tables, projector, Auditorium Seating with Elevated Stage; A/V Options Available, Moveable Tables and Ergonomic Chairs; A/V Options Available, Private Dining Room; A/V Options Available. The 500-seat B. Iden Payne Theatre provides the perfect setting for plays and dance performances, allowing audiences a close-up look at the action onstage. The University of Texas at Austin, This room has a stairwell exit/entrance and thus the privacy of meetings cannot be guaranteed. Our mission is to create, maintain, certify, and protect University records of courses, degrees, and students. Wait to enter a GPC if a class or exam is in progress. Use your Austin Exchange Messaging Service (AEMS) or Office 365 account to check room availability or make reservations. The mission of the University Unions is to enhance the student experience and to enrich campus life by providing cultural, educational, social, and recreational programs as well as related goods and services to the campus community. Visit the meeting rooms page to view a list of rooms. Please use the temporary contact option to add yourself, then our office can add your name after the reservation request has been received. Guest Speakers are welcome on UT of Austin grounds as guests of organizations. 700-seat venue that is capable of hosting symphony orchestras, major choral presentations and concert bands, ensembles and solo recitals. Furniture or food is not allowed in the dance rehearsal room. Features just under 400 seats, a 30-foot proscenium stage and an orchestra pit equipped for 35 musicians. Permanent building occupants shall submit their requirements for meeting space per semester online through Mazevo. If so, you will need to download and install this app to use AirMedia. Please refer to our policies and procedures section 5.1 for further information on decorations. If someone else is in the room you reserved, gather information about the identity of the other person or group so that we can research the problem afterwards. Cosponsorship is not allowed at UT of Austin facilities if the event is planned, managed and/or benefits off-campus parties. Hogg Memorial Auditorium is a performing arts venue that features 1,150 seats and provides the ideal location for lectures, theatrical performances, talent shows, panel discussions, movies, and more. NRG Productivity Center Group/Team Room Reservations The NRG Productivity Center Group/Team Room Reservations System is exclusively for the use of McCombs School of Business students. (You can also complete these steps in the default UI but we've found the scheduling assistant will catch the . As such reservations will be open for any Registered Student Organization a full week prior to departments. DJs at the WCP are welcome as long as the event sponsor notifies the reservations office and a meeting with the DJ takes place in order to ensure the DJ is knowledgeable of the space they are using. Room keys are picked up by the reservation holder from WEL 3.212 8:30am - 4:30pm Monday - Friday. Reservations. Course Requirements. Contactfac_building_manager@utlists.utexas.eduwith questions regarding these rooms (FAC328, 330, 332), including training on conference room technology. If sound systems are used in themeeting rooms, the decibel range shall be restricted to a level that is not disruptive of other activities in the building. 2.122 Convocation CenterCapacity: 231 - Media: full media console, 3.134 Conference RoomCapacity: 14 table seats, 12 side seats, 4.132B Old LibraryCapacity: 40 - Media: projector and screen, Capacity: 20 - Media: projector and screen, NHB 6.204 Large Conference RoomCapacity: 20 - Media: projector and screen, NHB 6.408 Conference RoomCapacity: 20 - Media: television, WEL 3.202 TA Office Hours RoomCapacity: 16 - Media: Whiteboard only, WEL 3.204 TA Office Hours RoomCapacity: 16 - Media: Whiteboard only, Department of ChemistryWEL 3.212105 E 24TH ST. Austin, TX 78712-1224, Department of Chemistry, College of Natural Sciences, The University of Texas at Austin, Graduate Office: 512-471-4538Undergraduate Office: 512-471-1567Chair's Office: 512-471-3949, Login | IT Help Request | Webmail | Sitemap. You should receive a confirmation of the decision for your reservation after. You will receive a confirmation once the reservation is finalized. We use a first-come, first-serve basis to process requests, and confirm requests about a month prior to first class day of each semester. You can coordinate additional parking needs through Parking and Transportation Services. Do I need to come into the office to make a reservation? SSB room reservations for Spring/Summer2023will open to SSB staff at10:00am on Tuesday, October 25th,2022. Registered student organizations must contact the Dean of Students Student Activities. Phone: 512 475-7600 For more information and a complete list of approved Priority Uses please refer to our Policies & Procedures. Lyndon B. Johnson Library (LBJ) West Lawn, McCombs School of Business (CBA) South Plaza, Benches, Covered Tables With Seating, Trash Bins, Trees, Music Building/Recital Hall (MRH) Northwest Lawn. 3.134 Conference Room. Nine Dimensions of Successful Student Organizations Pilot Program, Behavior Concerns and COVID-19 Advice Line (BCCAL), Report Sexual Harrassment or Sexual Misconduct, Multipurpose room, volleyball nets, and badminton nets, Equipment - Soccer balls, soccer goals, dodgeballs, Punching bag, speed bag, interlocking foam mat, Blackboard, Media Console, Moveable Chairs, Blackboard, Media Console, Movable Chairs, Seminar Room, Moveable Chairs, Projector, Dry erase board, Media Console, Moveable Chairs, Projector, (BRB) Bernard and Audre Rapoport Building, Seminar, Transparency Projector, Moveable Chairs, Projector, Media Console, Doc Cam, Classroom, Projector, Media Console, Doc Cam, Computer Classroom, Blackboard, Media Console, Dual Projector, Blackboard, Media Console, Continuous Writing Surface, Blackboard, Media Console, Moveable Chairs, Seminar Room, Movable Tables, Limited Media, Movable Chairs, Movable Tables, Whiteboard, Continuous Writing Surface, Limited Media, Whiteboard, Blackboard, Moveable Chairs, Seminar Room, Movable Tables, Blackboard, Limited Media, Moveable Chairs, Seminar Room, Movable Tables, Limited Media, Moveable Chairs, Movable Tables, Whiteboard, (CMA) Jesse H. Jones Communication Center - Building A, Media Console, Moveable Chairs, Seminar Room, Movable Tables, Whiteboard, Media Console, Movable Chairs, Whiteboard, (CPE) Chemical and Petroleum Engineering Building, Media Console, Continuous Writing Surface, Glassboard, Media Console, Continuous Writing Surface, Dual Projector, Whiteboard, Media Console, Continuous Writing Surface, Whiteboard, (EER) Engineering Education and Research Center. This room in the North Tower has 8 seats and is available to the CSE community, with priority given to Engineering Student Services. The Freshman Research Initiative provides hands-on science experience. Please use theCNS Molecular Biosciences (MBB, NMS, NHB) Rooms template. This room does not have a door for privacy. If equipment is not returned or if it is damaged (as determined by the Building Manager), the user of the A/V equipment is responsible for the repair or replacement of the equipment. (EER) Engineering Education and Research Center: 0.604: 6: This room in the NI Student Project Center has 6 seats and is available to the CSE community, with priority given to Longhorn Maker Studio groups. Need to find a space for a meeting or event? FALL SEMESTER REQUESTS SUBMISSION DEADLINE: First Tuesday of May at 10 AM. Please note that only authorized representatives for Student Organizations and department representatives are able to make requests. Benches, Covered Tables With Seating Reservations outside of these dates will not be accepted. Monday - Friday from 8:30 a.m. - 8:30 p.m. (No event can begin before 8:30 a.m. or end after 8:30 p.m. These rooms are only available to UT graduate students. You may contact them at ypp@utexas.eduor visit their website. to use the projector. Stage, audio, lighting, projection. Click here to reserve space. The instructional media is run by Liberal Arts ITS group, and they should be contacted separately for access. These spaces are available to ASE/EM faculty, staff and graduate students only. Prior arrangements may be made with the Building Management Office to check out adaptors. Please contact Arturo Compean Jrto request access to the CNS building you're looking to reserve. POB's Avaya Auditorium and conference rooms are reservable as-is. The form can be downloaded from Box. Are there any restrictions on the dance rehearsal space? Food is only allowed in POB if catered from O's Campus Cafe. Reservations are limited to 4 hours total per EID per week. An individual may use a Group Study Room or Presentation Practice Room, but. Walk up groups take precedence over individuals. Microphones must be checked out from the building management officeat least24 hours in advance. UT of Austin organizations may not advertise the event as cosponsored by an off-campus organization. Please click on one of the tabs below for information. Benches, Tables With Seating, Grills, Bike Rack, Trees, Light Posts. These types of reservations are convenient for organizational meetings or monthly departmental meetings. To accommodate the many dance groups across campus, the WCP Reservation Office limits weekly practices to a maximum of 2 hours per week for each organization. The South and West Patio areas may be reserved through the "Outdoors/A-frames/Banners/Jester Tables"optionon Mazevo. Yes. No. For example, for specialty rooms the setup time is longer than for standard meeting rooms. Our office does not have linens or decorations for events in the WCP. FAC 330 is located on the third floor of the Flawn Academic Center and is a 12-seat conference room suitable for meetings and conference calls. SPRING/SUMMER SEMESTER REQUESTS SUBMISSION DEADLINE: First Tuesday of November at 10 AM. ASE Meeting SpacesASE Meeting Spaces include the Department Conference Room, Team Meeting Rooms, Focus Rooms, and Huddle Rooms. If you have any further questions regarding room reservations, please contact vp.operations@sec.engr.utexas.edu. No. Non-UT Login UT Login EMS allows you to manage your program details: To reserve a room for longer than 4 hours or make multiple reservations exceeding 4 hours in a given week, another individual from the group must use their EID to make the reservation. This room does not have a door for privacy. Located between CMA, CMB, HSM and Whittis Ave. Two Level Patio, Covered Areas, Tables With Seating, West Mall Amplified Sound Area (Rally Space). This message means that either we have not opened up our reservation system for that date yet, or the reservation request is attempted to be made less than: Requesting space within those time frames means that once confirmed, it is a firm reservation with no opportunity to cancel. Media Console, Moveable Chairs, Movable Tables, Whiteboard, Blackboard, Media Console, Moveable Chairs, Movable Tables, Blackboard, Media Console, Movable Chairs, Movable Tables, Limited Media, Moveable Chairs, Seminar Room, Movable Tables, White Board, Media Console, Continuous Writing Surface, Movable Chairs, Whiteboard. Student Services Building (SSB) - South Plaza, Student Services Building (SSB) - West Patio, Covered Tables With Chairs, Trash Bins, Trees, Thompson Conference Center (TCC) North Lawn, Thompson Conference Center (TCC) West Lawn. This room in the NI Student Project Center has 10 seats and is available to the CSE community, with priority given to Longhorn MakerStudio groups. Food is not allowed in the classrooms and conference rooms. Please ensure that if the caterer will need the driveway in order to unload, that our office is aware so that we may contact our staff and make sure the way is clear. WCP (formerly SAC) Reservations Office is located in room 1.104 of the first floor of the WCP and can be reached at 512-475-6628 or via email at WCPevents@utexas.edu. ASE Undergraduate Conference Room (ASE 1.112C), Capacity 12This room is available to ASE/EM undergraduate students only.Reserve online without prior department approval. Please keep in mind the building opens at a later time on weekends. Room keys are picked up by the reservation holder from WEL 3.212 8:30am - 4:30pm Monday - Friday. Moveable tables, Moveable chairs, Big screen television, billiards tables, lounge furniture and games tables, Kitchen, Handball, provision for wallyball nets, combination of acoustical ceiling tiles and hard panel tiles, panel doors with viewing inserts, Squash, International dimensions, acoustical ceiling panels for sound absorption; individual court speaker system, (GSB) Graduate School of Business Building, Blackboard, Continuous Writing Surface, Limited Media. 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